The Durham Library Foundation is seeking a self-starter with good community relations, organizational and managerial skills to serve as part-time Executive Director of the Foundation. Under the direction of the Board of Directors of the Foundation, the Executive Director will provide oversight and administrative support for the Foundation’s communications with Durham County Library staff, donors and the wider community, development and fundraising efforts, board meetings, operations and disbursements.
The Durham Library Foundation, an independent 501(c)(3) non-profit corporation registered in North Carolina, was founded in 2000 to raise private funds needed to support programs providing a margin of excellence for the Durham County Library system. As the fiduciary agent for these funds, the Foundation’s independent and prudent investment strategies aim to maximize each gift’s long-term benefit to the library and its fiscal procedures enable tracking of gifts from donors, disbursements to the Library and reports on expenditures. Gifts from the Foundation are used to fund enhancements and improvements that the Library could not otherwise afford through its annual County funded operating budget. The Library and the Foundation have recently entered into a Memorandum of Understanding specifying the roles each will play to enable the Library to excel and this MOU will also guide the activities of the Executive Director.
The Library’s Development Officer will assist, and collaborate with, the Executive Director in the implementation of a plan to raise private funds from individuals, foundations and corporations to augment the Library’s ability to offer excellent programming. In partnership with the Foundation board, the Executive Director will seek opportunities to engage existing and new donors to the Foundation. A primary role for the Executive Director will be nurturing relationships with the Foundation’s donors, utilizing excellent community relations skills to continually learn of their interests at the Library and to provide them with updates on how their funds are being spent to support Library programs. Strong capacity for donor engagement and stewardship is critical to success in this role.
The Executive Director will provide administrative support for the Foundation Board’s meetings, including its process for making decisions regarding grants for Library programs. Working with the board’s treasurer and bookkeeper, the Executive Director will process funds in accordance with the wishes expressed by the donors and the grant making decisions of the Foundation board. The Executive Director will ensure that appropriate disbursements are made to the Library via the Durham County Finance office and the Library and County staff members will be responsible for documenting detailed expenditures and providing compliance reports. Managing the Foundation’s affairs on a day-to-day basis, the Executive Director will be responsible for office management, monitoring the Foundation’s annual budget, facilitating communications and making meeting arrangements on behalf of the board.
Specific duties and responsibilities
1. Cultivates, solicits and stewards individual major donors of the Foundation.
2. Participates in a variety of meetings, committees and/or other related groups in the community to effectively and persuasively communicate information regarding the Foundation and its initiatives.
3. Directs the implementation of private fundraising appeals and events approved by the Board in coordination with the Foundation Board of Directors, as well as the Library’s staff and community volunteers.
4. Oversees performance measurements and tracking processes for the Foundation in collaboration with the Foundation Board, Library staff and relevant committees.
5. Manages, in coordination with the Library’s Development Officer, operations that support fundraising, such as database management; prospect research and management; donor acknowledgement and communication; and establishment and management of fund agreements.
6. Makes recommendations to the Board and administers policies and procedures in support of Foundation goals and operations, in compliance with the Memorandum of Understanding, as well as legal and fiscal guidelines.
7. Supports the Foundation Board and designated Board committee operations by scheduling and making necessary logistical preparations for meetings, managing the Foundation’s calendar, recommending agendas, assembling necessary documentation and assisting the Board Secretary with minutes for meetings.
8. Directs the day-to-day operations of the Foundation’s office and affairs to advance the Foundation's goals, in coordination with the Board.
9. Oversees the Foundation’s grant process for the Library, providing clarification as needed on the process and timely dissemination of documents needed by the Board for decision-making.
10. Monitors the Foundation's budget; approves Board authorized expenditures and disburses funds in accordance with the fiscal policies approved by the Board;
11. With the Treasurer, prepares documentation needed for the annual external audit process and works with Foundation Board and investment manager to ensure that accurate communications are sent to Foundation donors in accordance with Board approved fiscal and communication policies.
Requires a Bachelor's degree and at least five years of experience in fundraising, fiscal management and/or non-profit board management.
• Nonprofit and foundation operations;
• Annual giving, corporate and foundation relations and personal solicitation of major gifts;
• Utilizing computer technology for communication, data gathering and reporting activities;
• Communicating effectively through oral and written mediums.
Preferred skills include knowledge of and demonstrated strengths in:
• Leadership and management principles;
• Fundraising strategies and techniques;
• Nonprofit board fundraising principles and practices;
• Governance and board operations;
• Policy and procedure development and administration principles and practices;
• Program and grant management principles and practices, including budget administration;
• Analytical methods and techniques;
• Speaking in public, presenting information and group facilitation;
• Developing and maintaining effective relationships with members of the community, government, business and industry, management, board of directors, foundation board, staff and volunteer fundraisers;
Work environment and physical requirements
Work is performed in an office environment and, at times, may be completed off-site. Travel beyond Durham County will be minimal. Work hours may vary and include evening and weekend assignments. This is a part-time position of approximately 20 hours per week with more definitive scheduling to be determined upon hire.
Please submit a cover letter, including salary expectation, resume and references in a single PDF document to:
G. Rhodes Craver
Chair, Search Committee
Durham Library Foundation
A criminal and credit background check will be conducted before hire. This position will be filled expeditiously and the search may be completed before the closing date of March 25, 2018. No phone calls, please.
The salary will be commensurate with similar roles in the nonprofit community.