Office Manager/Executive Assistant

Position Overview:

This position serves as the director of first impressions as he/she is the first point of contact for vendors and donors. The Office Manager will be the main point of contact for all office administrative tasks. He/She will manage events and tasks for all teams of the state office (50% of time), order and maintain office supplies in accordance with budget (10% of time), be liaison with all vendor support providers (20% of time), provide full support for Board and committee meetings (10% of time), and provide assistance as requested by CEO (10% or less of time).

Essential Functions:

Schedule and manage office meetings (including catering, scheduling of conference rooms/zoom, etc.)
Manage all administrative duties associated with CISNC Staff and Board Meetings as well as logistics and organization of these meetings
Host, present, and monitor zoom meetings as requested
Must be able to take detailed minutes with accuracy and professional grammar at all Board meetings
Update and maintain CISNC Website’s board portal
Coordinate, attend and support events sponsored by CISNC and partners as needed
Assist the team with communication both internal and external (email, phone, written)
Manage third party vendors: cell and office phones, IT, printer/office equipment, landlord on CISNC’s office space, Zoom, Monday.com, and others as needed
Company cellphones: prepare phones and install necessary apps for staff
Work with IT Vendor WorkSmart on laptop warranty purchases
Maintain other documentation/related admin systems as requested by the Executive Leadership Team
Order office supplies for staff office and Student Support/Direct Service Staff across the state
Maintain organizational documentation updates (contact information of board, email distribution lists, and equipment inventory lists, etc.)
Assist Human Resources/Finance with onboarding and offboarding of staff
Open and distribute mail including logging all checks on cash control document (daily)
Maintain control of organization’s credit cards and collect/manage related invoices
Approve and code office invoices that are received for joint organizational costs
Executive Assistance: Calendar management, assist with travel, logistics, appointments, receipt collection and reporting, prepare PowerPoint presentations, and other duties as requested.
Use and update documents on SharePoint
Maintain the CIS calendar on SharePoint
Maintain postage machines and prepare shipments via UPS/USPS
Keep the office space appearance in a neat, clean and orderly manner, including ordering condiment supplies
Greet and welcome visitor to offices
Answer phones at the main incoming line
Other administrative or project duties as assigned
Attend monthly DEI training
Necessary Skills:

Superior verbal and written communication skills
Service orientation and strong positive attitude
Advanced technical fluency in Microsoft Word, Excel, PowerPoint and SharePoint.
Graphics design software experience preferred (Adobe, Canva, InDesign, etc.), web software.
Strong interpersonal skills including ability to work with a diverse team
Executive Support experience
Must be detail-oriented, multi-task capable, well organized and able to work independently and in teams
May be required to travel for certain events
Must be able to lift 20 pounds
Must be able to see, hear, speak
Must be able to move about the office
Must be able to travel, including overnight, upon occasion to provide event support
Required Education/Experience:

Associates degree and 5 plus years of related experience or a bachelor’s degree and 1-2 years of related experience.

Organization Name: 
Communities in Schools of North Carolina
Career Level: 
Mid-career
Salary range: 
$36,700 - $41,300
Job Type: 
Full Time
Location: 
Triangle Area NC
County: 
Wake County
Organization Type: 
Nonprofit
Category: 
How to Apply: 
Salary and Benefits: 

About Communities In Schools of North Carolina

Communities In Schools of North Carolina (CISNC) is a leading partner in providing Integrated Student Supports or wraparound services to propel student success in more than 300 schools across the state. Based directly inside schools, student support specialists connect students and their families to evidence-based services and supports, as well as critical educational and community-based resources, to increase attendance, improve behavior, enhance coursework and engage more parents and families in student success. Tailored to each student’s specific needs, student support specialists create personalized toolkits for success and an educational experience where students can learn, thrive and power the future. Learn more at www.cisnc.org, and stay connected with CISNC on Facebook, Twitterand Instagram.

Perks:

We offer outstanding benefits including medical, dental, vision, and 403(b) and MORE!!!

We offer paid vacation, sick time and holidays. Our team is friendly, fun and collaborative.

We are an equal employment opportunity employer and does not discriminate against any person because of race, color, creed, religion, sex, national origin, gender identity, sexual orientation, disability, age, genetic information, or any other characteristic protected by law (referred to as "protected status"). This nondiscrimination policy extends to all terms, conditions and privileges of employment as well as the use of all company facilities, participation in all company-sponsored activities, and all employment actions such as promotions, compensation, benefits and termination of employment.