Administrative Assistant

Organization: 
Wilmington Area Rebuilding Ministry
Organization: 
Wilmington Area Rebuilding Ministry
Desired Location: 
Southeastern
Organization Type: 
Nonprofit
Category: 
Administrative
Description:

Purpose
Provide exceptional reception and clerical support for busy home repair ministry. 
Reports to Program Manager, but may assist other staff members.

Schedule
Fulltime: Monday through Friday 8:00 – 5:00, with a 1 hour lunch break.

Reception Duties
1. Manage 2-line phone system, take messages, and transfer calls
2. Greet all walk-ins and appointments
3. Screen prospective applicants via phone; send applications and make referrals
4. Accept applications and supporting documents
5. Respond to inquiries about WARM events and services

Clerical Duties
6. Prepare correspondence with applicants, supporters, and other agencies
7. Schedule construction assessments and work sites
8. Inventory office supplies and prepare orders
9. Ensure office equipment is functioning, contact appropriate technicians
10. Enter data using Salesforce.com
11. File electronic and hard copy documents
12. Receive and distribute mail
13. Research via internet and phone as needed
14. Complete other duties as directed

Required Attributes and Skills
• 3+ years administrative and reception experience in office environment
• Excellent interpersonal and communication skills
• Ability to maintain focus and productivity with regular interruptions
• Desire to work with elderly, disabled, and other low-income populations
• Proficient with MS Office software, email, and internet research
• Understanding of basic office equipment
• Flexibility
• Attitude of service, professionalism, kindness
• Attention to detail
• Appreciation for diversity, including people of various faiths and backgrounds
• Adaptable to new situations
• Ability to work independently and manage time wisely
• Database management experience

 

 

Career Level: 
Mid-Career
Job Type: 
Full-time
Salary Range: 

Compensation & Benefits
$14.00 per hour, 10 days annual leave, Federal holidays

How to Apply: 

Send resume to MelanieJames@warmnc.org with “WARM Administrative Assistant” in subject line.
No phone calls or drop-ins.