Program Coordinator

Girls on the Run of the Triangle
Girls on the Run of the Triangle
Desired Location: 
Organization Type: 
Volunteer Management

The Program Coordinator supports the successful delivery of GOTR programming throughout the Triangle.  Responsibilities include overall coordination of the Spring/Fall/Summer programs, creating and sustaining positive relationships with site contacts, coaches, and families, and ensuring quality programming.  The Program Coordinator reports to the Program Director, while collaboratively working with all other GOTR Triangle staff.

Program and Site Coordination:
• Assist Program Director in developing and sustaining positive relationships with GOTR sites
• Work with Program Director to develop, manage, and implement scholarship policies and procedures.
• Review and respond to return site applications, and assist with program implementation.
• Oversee Facility Use application process for each county
• Responsible for coordinating and disseminating program related marketing materials
• Oversee program and participant materials, supplies, and paperwork
• Make on-site visits to ensure the programs’ quality and consistency
• Assist in the management of program registration and communicate results to sites, families, and coaches
• Support registration communication with families, including: registration confirmation or waitlist status to families via email
• Communicate and respond to all questions and concerns from families, coaches, and site liaisons in a timely, respectful, and productive fashion
• In collaboration with 5k race director, coordinate all aspects of participant and coach participation in the 5k.
• Promote end of the season 5k to all program sites to encourage participation
• Assist with program evaluation measures
• Assist Program Director with the shoe scholarship program

Coach Management:
• Recruit and screen potential GOTR coaches, ensuring all sites have well qualified and committed coaches
• Review coach applications and respond in a timely manner to each one; maintain correspondence with applicant through placement and onboarding
• Assign coaches according to geographic and scheduling needs
• Serve as primary contact for coaches by supporting them throughout the season via phone, e-mails, and site visits
• Develop and maintain positive and effective working relationships with coaches and site liaisons
• Provide weekly communication support with curriculum and season information and updates
• Coordinate and support STAR coach program
• Organize logistics for and co-lead coach trainings, celebrations, and meetings
• Oversee coach materials and paperwork

Other Duties/Responsibilities:
• Work with Program Director in preparation of GOTR-I seasonal data reports
• Attend national T3 Coach Training
• Along with Program Director, deliver GOTR Coach Training seasonally.
Required Skills/Characteristics:
• BS or BA in youth development, public health, education or social work preferred.  Associates Degree required.
• Experience coaching a Girls on the Run or Heart & Sole team preferred.
• Must display a personal passion for the mission of GOTR and be a role model for health and self-esteem.
• Able to convincingly present GOTR program offerings and possess a depth of knowledge, or a willingness to learn, about the GOTR program and philosophy.
• Ability to interact effectively with school personnel, volunteers, families, and GOTR participants.
• Experience in volunteer recruitment, screening, training and retention
• Excellent project coordination, communication, collaboration and team participation skills.
• Customer service experience required.  Outstanding relationship building skills and ability to respond quickly and empathically to volunteer coaches and sites, and generate win-win solutions.
• Must be comfortable speaking in front of large groups.
• Remains composed under stress and take personal responsibility for delivering on personal and organizational commitments.
• Must be able to work in a fast paced environment, particularly during season openings and 5k season.
• Ability to travel within assigned territory, using a personal vehicle.
• Computer competence, including, but not limited to: Database management systems, Microsoft Office, and email.  Excel proficiency required.
• Ability to lift and carry up to 50 lbs.

This position reports to the Program Director.  Occasional evening and weekend hours are required, particularly during January and September.  Vacation black-out periods include January, April, end of August and early September and early December.  This job description materially represents the duties and responsibilities of this position.  However, employees may be asked to perform other job-related tasks not specifically presented in this job description.

Career Level: 
Job Type: 
Salary Range: 

Non-exempt/hourly, 30 hours per week (up to 35 hours per week during peak weeks), starting at $18.00/hr. with additional healthcare supplement.  Professional development opportunities available, along with a supportive and flexible work environment guided by the Girls on the Run values.

How to Apply: 

Interested applicants should submit a PDF document that includes: a cover letter, resume, contact information for three references who can attest to your professional qualifications, and one work sample that reflects your ability to meet job responsibilities to by 5:00 pm EST on Monday, December 18. Please, no phone calls.